Business Communication

Sharpen Business Communication

Communication is at the core of all our relationships, both business and personal. Business communication must be aligned with the pace of our new world, or it is ineffective. We’re at the mercy of our warp speed digital communication that bombards us with messages we often did not ask for and are irrelevant to our business activity.

Here are some important tips to improve communication and break through all that digital noise and allow us to reach the intended audience.

v Pitching for Business?

-        Ask the right questions by understanding your customer’s needs.

-        Communicate professionally. Make sure written communication is proofread and has an appropriate signature. Make sure phones are answered professionally and people speak articulately.

-        Schedule and prepare well. Make sure you provide potential clients with adequate uninterrupted time to speak. Prepare an agenda and share it before the meeting so all parties can prepare.

-        Communication is a two way street. Express your ideas clearly but be sure to listen. Silence can be a powerful communication tool.  Ask good questions to show your interest and involvement with the customer.

-        Follow-up in writing. Give your customer an overview of the meeting and ask for feedback.

v Customer Service

-        Quality products should be supported by equally strong communication with customers.

-        Make your customers feel they are a priority in your business.

-        Make sure if problems occur they are addressed and fixed.

-        If miscommunication seems to be the source of the problem use a different method; make a phone call to replace email. If the issue requires more than a few sentences to explain, call and speak with the customer personally.

v Networking

-        Communicate confidently. Firm handshakes, eye contact, and smiles are important communication signals.

-        Have a 30 second “elevator speech” that presents an effective first impression.

-        Speak in a relaxed way that makes your audience comfortable.

 

Work on refining these communications skills to maximize your opportunity for success. That is my take on the subject. What is yours? Let me know.

gerry@polarisgroupmc.com