Sunday, August 21, 2016

Let’s Reduce Stress in our Business

Being an entrepreneur can be hazardous to your health. Many small business owners believe that the stress of running their business has damaged their health.
This is not surprising when you consider that entrepreneurs work longer hours than almost anybody else. Two thirds of small business owners work more than 40 hours a week.

To make matters worse, most entrepreneurs find it difficult to take time for much-needed rest and relaxation. More than half are afraid to take even a full week of vacation, often because they're afraid to trust staff to continue good service for customers.

Fortunately, there are ways that entrepreneurs can reduce their stress levels and recover both their health and sanity:

1. Learn to Say "No"
When you commit to 10 percent more than you can actually accomplish, it "feels" like you've got 50 percent more, thereby creating even more stress. By not taking on more of a workload that you can reasonably carry, you create more time for meaningful activity and therefore less stress.

2. Delegate, Delegate, Delegate
Taking on more than your fair share of the responsibility for getting things done leads to fear of things "falling apart" when you take a day off. Giving more responsibility to your employees and contractors--and trusting that they'll get the job done--can take a huge weight of stress off your shoulders.

3. Don’t procrastinate and postpone decision making. Difficult decisions are not made easier because you postpone them. At times conditions may worsen if issues are not resolved.

4. Stay Fit. Learn to relax, stretch and find some quiet time to ward off anxiety. Find the time to exercise regularly; being in shape helps deflect stress. A well balanced diet also improves fitness levels. Finally, get enough sleep to allow the body to restore itself. Deadlines may be more flexible than you think.

These suggestions won’t eliminate all of the stress in your business but you may find they help keep stress at a manageable level. Please let me have your comments.

Sunday, August 7, 2016

Let’s Maximize Profit

There may be many options to choose from that can help you improve profitability. Analyse your strengths, weaknesses and capabilities for ways to improve. Here are a few measures that can have a surprising impact on profitability.

1. Examine key performance measures: Falling sales, shrinking working capital, and rising costs are key indicators to monitor.

2. Manage your costs: more effective purchasing can improve margins. Eliminate waste of materials and time.

3. Review sales to long term customers: you may find out some customers are not as profitable as you thought.

4. Increase productivity: Staffs are the largest cost center in most businesses. Increasing employee effectiveness can improve profits.

5. Review sales: ensure you are targeting the most profitable customers with the right product mix.

In most cases, a combination of these measures will give a boost to profitability. Incorporate these measures into your business plan and review frequently.

Be diligent and execute, execute, execute.

Sunday, July 24, 2016

Business Management

Crystalize Growth Options – Use Strategic Planning

A few thoughts on how strategic planning can help grow your business.

What is it? Why do strategic planning? When is the right time for strategic planning?

Strategic planning is undertaken to define the precise mission of the organization, prioritize opportunities, maximize resource utilization and help manage growth. It is also a very useful tool in satisfying succession planning needs.

A strategic plan is a coordinated and systematic way to develop a course and direction for your company. Basically, if you don't have a strategic plan, it's akin to navigating unknown territory without a map. And without a map, you're lost in a highly competitive business environment that will inevitably throw these challenges your way: increasing globalization, unpredictable investment patterns, more demanding clients and the dizzying speed of technology. A rule of thumb is that if there's uncertainty on the horizon, which there always is today, the greater the need for strategic planning.

Since no two businesses are alike, the process you choose to do your strategic planning should fit the nature of your business. You can adapt it to suit your needs. If you're a small firm, a brief strategic plan might be appropriate. If you're a bigger company, a more detailed plan on various aspects of your organization may be more effective.

Don't confuse a strategic plan with a business plan which is a much broader document and includes a strategic plan, a marketing plan, financial plan and operational plan.

Prepare and define the scope of your planning by reviewing your motivation, costs and means. Plan your way to the future.

I hope these suggestions provide some of the options and steps to consider as you grow your business. Let me have your thoughts:

Sunday, July 10, 2016

Business Management

Facing the Challenges

There are many problems that are encountered by business owners when managing their business. New entrepreneurs are often not prepared for the problems coming their way or understand that problems are an everyday part of every business.

Here are some common faced problems in new businesses:

1. Financing
Money is one of the major causes of problems that can lead business to failure. For a new business, the biggest mistake is expecting instant profit. Young and eager entrepreneurs often start up a business with little money, assuming they will earn big and then invest that money again in their business. Many business start-ups do not expect much profit for at least two years. Prepare for the worst case scenario. Before starting a business, ensure that you have enough money to sustain the business for at least two years. Start slowly and patiently.

2. Time Management
It is essential for new businesses to manage their time wisely. Planning in advance and ensuring everything is done on time is very important for the prosperity of any business. Ensure the schedule you are making is achievable. Give yourself enough time to perform a task with accuracy. Plan your future projects. Utilize calendars and planners to make sure you don’t miss an appointment or a deadline. Spending time effectively can actually save you money and even earn you more revenue.

3. Lack of knowledge/Skills
This is one of the top mistakes made by entrepreneurs. It is important that you have ample knowledge about the industry you are entering, your competitors, your target market, current trends, marketing techniques as well as financial know-how. You must possess the skills needed to start up a new business. If you are not prepared, educate yourself or acquire the expertise needed. The level of success achieved can depend on having the required knowledge and skills. Never assume you as owner you can manage every issue without support or advice. The most successful owners hire strong smart support staff,

4. Missing the larger picture.
Owners should recognize the need to work on the business and to not get trapped working in the business. Let staff handle day to day activity. Owners should focus on larger issues and determine what issues need attention. Communicate with managers and ensure reports on detail are received while you develop broader growth strategies.

Please let me know your thoughts on these challenges; there are many others that could be considered.

Sunday, June 26, 2016

Business Management

let’s Reduce the Stress Levels

Any business person aiming high is going to be stressed at times. But many owners/managers have learned positive ways to reduce stress. Here are a few ideas that may help keep stress under control.

1. Remind yourself of the positives
Usually people are stressed about just one or two areas of their business. If they only took a moment to look at the big picture, they would see that the vast majority of their business is going well. Make a list and refer to it frequently.

2. Clarify and prioritize objectives
Clarity enhances serenity. If you’re stressed by how much you have to do, get precise about exactly what tasks must be done. Once you’ve created your list put a circle around the truly crucial tasks. Most of the time stressed executives have exaggerated just how much they have to do.

3. Breathe deeply and relax
Take a deep breath. Then as you exhale imagine all your problems and stress leaving you. Do this just 3 times and your feeling of being stressed will dissipate significantly.

4. Focus on helping others
One of the most effective techniques for reducing your stress is to take the focus off yourself. When you start devoting time to helping others around you inevitably spend less time thinking about your own problems. It may seem strange to connect the two, but the truth is many people who are stressed in the corporate world are so partly because they are incessantly thinking about their own issues and situation, rather than others. We need to balance the two.

I hope some of these techniques help. By proactively acting to improve circumstances we regain a feeling of control and possibility. If we continue acting we soon get a change in our situation and the situation improves.
Please let me know your thoughts.

Sunday, June 12, 2016


Essential Entrepreneur Skills to Succeed

What does it take to be successful starting your own small business?

Here are some skills every successful entrepreneur has in common:

1. Resiliency. The ability to weather the ups and downs of any business since it never goes exactly the way the business plan described it. This skill enables the entrepreneur to keep going when the outlook is bleak.
2. Focus. After setting a long term vision, knowing how to “laser focus” on the very next step to get closer to the ultimate goal. There are so many distracting forces when trying to build a business that this skill is not easy to master.
3. Invest for the long-term. Most entrepreneurs are not patient and focus only on what comes next, rather than where the company needs to go. Overnight success may take 7 to 10 years. Entrepreneurs need to stop, pause and plan on a quarterly basis.
4. Find and manage people. Only by learning to leverage employees, vendors and other resources will an entrepreneur build a scalable company. They need to learn to network to meet the right people. Entrepreneurs strive to guarantee they will get honest and timely feedback from all these sources.
5. Learn. Successful entrepreneurs realize they don’t know everything and the market is constantly changing. They stay up to date on new systems, technology, and industry trends.

I hope these thoughts help you plan for a successful venture. Entrepreneurship is not for everyone.

Sunday, May 29, 2016

Business Management

Business Staffing Options


There are several issues to be reviewed when determining how a business should hire replacement staff. Here are a few considerations.

1. Permanent or Contract help?
Staffs usually provide more continuity and stability but add to cost due to employment taxes and         perhaps benefit programs.
Staffs may provide the advantage of employee loyalty and an edge in more positive morale and           productivity.
Contract people can be terminated at any time negating the costs of severance programs.
Contracting can add flexibility by allowing the adding or deleting of staff as demand requires.
Hire a contract person as a temp. If the person works out you can make the job    

2. Promote from within or add new employee?
Promoting from within does enhance employee morale and loyalty to the company. Employees           who see the company as interested in career development and loyal to staff tend to make a                   greater effort in supporting company goals and success.
Introducing new employees from the outside does provide a fresh approach to some positions             and can re-energize the company. Also, securing new outside talent may reduce the cost of                   training and development of current staff.

3. Full time vs part time staffing
Businesses should be careful not to add staff too soon. Temp or part time staff can be used as the         business grows and changes to permanent positions can be made as the business matures.
If the business has seasonal peaks and valleys, use of part time staff provides the flexibility to             adjust to demand.
In some situations, job sharing can provide the opportunity to maintain a larger pool of                         employees who are familiar with the work but prefer to work part-time.
Let growth, profitability, and demand dictate when to expand permanent staff.

I hope these ideas provide a little insight into options for staffing as the organization grows.