Time is one of the resources business managers have that is scarce, cannot be replaced once spent, and it cannot be borrowed or purchased. Here are a few tips to help manage it.
1. Prioritize Activity
To help you determine what needs to be done immediately and what can be tackled later, ask yourself: "How much time do I have to make this decision, contact this person, or complete this assignment?"
2. Delegate Tasks
It is common for all of us to take more tasks than our desired potential. This can often result in stress and burnout. Delegation is not running away from your responsibilities but is an important function of management. Learn the art of delegating work to your subordinates and get more achieved.
3. Calls and email
Try not answering the phone every time it rings or reading an email just because it shows up. Few issues in business require an instant answer and you will be more efficient if you schedule time to return calls and email inquiries.
4. Overcome Procrastination
Procrastination is one of the things that badly affect productivity. It can result in wasting essential time and energy. It could be a major problem in both your career and your personal life. Avoid procrastination at all cost.
5. Plan the unexpected
It is inevitable that the unexpected will occur so leave open time in the morning and afternoon schedule to deal with “fires”.
6. Plan Strategic time
Plan ahead for weekly, monthly, and quarterly business reviews. It is important to continuously review and understand the business issues and if you fail to block off time some emergency may pre-empt the time and your plan will be postponed or eliminated.
Casual time over lunch can be useful for strengthening relations with employees, customers and suppliers. Use that time judiciously.
Remember that it is difficult to get everything done and best results are achieved from those priority activities that are the focus of the business and future growth.
Thanks for allowing me to share your time with these tips. Gerry@polarisgroupmc.com